Book a Call
Service

Most businesses hold more sensitive data than they realise: customer records, invoices, staff details, contracts and the logins that open all of them. As you add new apps, integrations and AI tools, it gets harder to say who can see what and where the data goes. We review your systems, close the gaps that matter and set up sensible protection your team can live with day to day.

Book a Review See process
Overview

The right people see the right data. Nobody else does.

Good security for a growing business is mostly about getting the basics right and keeping them right. We review your apps, websites and integrations, then put sensible controls in place: user roles, secure logins, encryption, backups, audit trails and careful handling of API keys and personal data.

We also help you use AI safely, so customer data only goes to an AI provider when it needs to, and personal details stay out of it where possible. We are not a formal penetration testing firm. When you need one, we work alongside specialist testers and fix what they find.

Why it matters

Why security and data protection matter

Your customers trust you with their information, and most of the risk sits in everyday gaps rather than dramatic attacks.

A former employee who can still log in, a shared admin password, an API key pasted into a spreadsheet or a backup nobody has tested are ordinary problems with real consequences. Fixing them early is calmer and cheaper than dealing with them after something goes wrong.

  • Everyone has the same access to everything
  • Former staff still have working logins
  • Passwords are shared across the team
  • Nobody is sure where customer data is stored
  • API keys sit in emails, chats or documents
  • Backups exist but have never been restored
  • There is no record of who changed what
  • Staff paste customer details into AI tools
  • Customers and partners ask security questions you struggle to answer
  • Data protection requests take days to handle by hand
What we do

What we do

Socialist Fox helps you protect the systems and data your business depends on, with controls that fit how your team works.

Security Reviews

Review your existing apps, websites and integrations for common weak points, then give you a clear, prioritised list of what to fix first.

Access Control and User Roles

Set up roles and permissions so each person sees and changes only what their job needs, from staff to clients to admins.

Secure Logins

Add multi-factor authentication and single sign-on so your team logs in safely with fewer passwords to manage.

Encryption

Protect sensitive data while it is stored and while it moves between your systems, users and partners.

Backups and Recovery

Set up regular, separate backups of your important data and check that they can actually be restored.

Audit Trails

Record who viewed, created, changed or deleted important records, so you can answer questions with facts.

Secure API Keys and Integrations

Move keys and credentials into proper secret storage, limit what each integration can do and rotate keys when needed.

Safe Use of AI

Control what data goes to AI providers, remove or mask personal details where possible and choose settings that keep your data out of model training.

How it helps

How better security helps your business

Good security should feel like order and clarity, not extra hurdles for your team.

Protect Customer Trust

Customers and partners can see that their information is handled with care.

Control Who Sees What

Clear roles mean sensitive records are only open to the people who need them.

Recover From Mistakes

Tested backups and audit trails make it easier to undo an error or restore lost data.

Answer Questions With Confidence

Security questionnaires, client checks and data protection requests become easier to answer.

Use AI Without Worry

Your team can work with AI tools knowing which data is allowed to go where.

Simpler Logins for Staff

Single sign-on and sensible access rules cut down on password resets and locked accounts.

Fewer Surprises

Known weak points are fixed before they turn into incidents, complaints or awkward conversations.

Before

  • Shared passwords and admin accounts
  • Everyone can see everything
  • Keys stored in documents
  • Untested backups
  • No idea what goes into AI tools

After

  • Individual logins with MFA or SSO
  • Access based on each role
  • Keys kept in secure storage
  • Backups restored and checked
  • Clear rules for data sent to AI
Problems we solve

Common problems we solve

If you are not sure who can reach your customer data, that uncertainty is the first thing worth fixing.

  • An older app was built without user roles
  • Staff leave but their accounts stay active
  • Logins rely on passwords alone
  • Customer files are shared through open links
  • Integrations use admin keys with full access
  • Personal data is kept long after it is needed
  • Nobody can say who changed a record or when
  • AI features send more data than they need
  • Website forms collect details without clear handling
  • A client has asked for a security review or questionnaire
  • A penetration test found issues that need fixing
How we work

Our security process

We focus on the risks that matter most to your business and fix them in a sensible order.

  1. 01

    Map Your Systems and Data

    We list your apps, websites, integrations and AI tools, what data each one holds and who can reach it.

  2. 02

    Review the Weak Points

    We check logins, permissions, keys, backups, data flows and common application risks.

  3. 03

    Agree the Priorities

    You get a plain-English list of findings, ordered by risk and effort, so you can decide what to fix first.

  4. 04

    Put Controls in Place

    We set up roles, MFA or SSO, encryption, secret storage, audit trails, backups and AI data rules.

  5. 05

    Test and Verify

    We test access as different users, restore a backup and confirm each fix works, working alongside specialist testers where needed.

  6. 06

    Document and Hand Over

    We write down what is protected and how, train your team and suggest regular checks to keep it that way.

Why us

What makes Socialist Fox different

We build business software, so we fix the problems we find instead of handing you a report and walking away.

  • Findings explained in plain English
  • Fixes ordered by risk and effort
  • Controls that fit how your team works
  • Least-privilege access by default
  • Personal data kept out of AI where possible
  • Honest about what needs a specialist tester
  • No fear tactics or unnecessary tools
  • Clear documentation you can share
Examples

Example security work we can do

01

Roles for an Internal System

Add staff, manager and admin roles to an existing operations tool so each person only sees the records they work on.

02

Single Sign-On for Staff

Connect your internal apps to your existing work accounts so people log in once with MFA and lose access when they leave.

03

Secure Client Portal Review

Check that each client can only see their own documents, invoices and messages, and fix any gaps.

04

AI Assistant Data Guardrails

Mask names, emails and account numbers before requests reach an AI provider, and log what was sent.

05

API Key Clean-Up

Find keys stored in code, documents or chats, move them into secure storage and give each integration only the access it needs.

06

Backup and Restore Check

Set up separate backups for your database and files, then restore them to prove they work.

07

Data Request Handling

Build simple tools to find, export or delete a person's data when they ask, in line with GDPR and similar rules.

Features

Security features we can include

Each control should protect something real without slowing your team down.

  • User roles and permissions
  • Multi-factor authentication
  • Single sign-on
  • Password policies
  • Session timeouts
  • Encryption of stored data
  • Encrypted connections
  • Secure file sharing
  • Automated backups
  • Restore testing
  • Audit logs
  • Login alerts
  • Secret and key storage
  • Scoped API access
  • Personal data masking for AI
  • Data retention rules
  • Data export and deletion tools
  • Consent records
  • Access reviews
Third-party costs

Third-party costs we flag upfront

Some protection relies on paid services, such as single sign-on plans, backup storage or a specialist penetration test. We only recommend what your risks justify, and tell you what each one costs before you agree to it.

  • Security scanning tools
  • Backup storage
  • SSO or identity plans
  • MFA tools
  • Secret management services
  • Logging and monitoring tools
  • Specialist penetration testing
  • AI provider business plans
  • Premium software plans
  • Hosting or database upgrades
Questions

Frequently asked questions

Something else on your mind? Ask us directly.

We are not a formal penetration testing firm. We review your systems for common weak points, fix what we find and work alongside specialist testers when you need an independent test. We can also fix the issues a penetration test report raises.

Yes. We can review existing apps, websites, portals and integrations, explain the findings in plain English and fix the issues, whether or not we built the system.

It can be, with the right setup. We decide what data actually needs to go to an AI provider, remove or mask personal details where possible, choose settings that keep your data out of model training and log what is sent.

We cannot guarantee compliance or provide legal advice. We can help you handle personal data in line with GDPR and similar rules, for example limiting access, keeping data only as long as needed and making it easy to find, export or delete someone's data when they ask.

In most cases, yes. We can connect your apps to your existing work accounts so staff log in once with MFA, and lose access automatically when they leave.

That service keeps your systems hosted, monitored and up to date. This one focuses on who can access your data, how it is protected, how it moves between systems and AI tools, and how you can recover it if something goes wrong.

It should not. We aim for controls that fit how your team works, such as single sign-on to reduce passwords and roles that show people only what they need.

See it in action

A related case study.

All case studies
Internal Tools

Internal Operations Management Tool

An operations tool that moves requests, tasks and approvals out of chats and spreadsheets into one system with clear owners.

Task trackingTeam workflowsRequest managementAdmin visibility
View case study

Explore other services

AI Solutions and Automation AI Assistants and Chatbots Document and Data Processing AI Strategy and Consulting Custom Software Development Web App Development Mobile App Development CRM and Internal Tools Dashboards and Business Systems Website Development UI and UX Design Integrations and APIs Data Migration and Management DevOps, Security and Maintenance